Fast intake, manual rest.
Applications arrive via funnel, WhatsApp or career portal in seconds, and then land as a PDF or email in an inbox. Sorting, classifying and routing to the right branch happens by hand, often hours or days later.
Media breakApplications come in —
the response hangs on individuals.
The intake is already fast: one-minute application, WhatsApp, career portal. Behind it, sorting, routing and follow-up happen by hand, spread across branches and recruiters. Good candidates wait, recruiters lose time. We close the gap between intake and disposition: applications land automatically and pre-assigned in your ATS, every branch sees the same status, follow-ups and timesheets run on their own. Self-hosted in the EU/Germany, GDPR-compliant.
Where time is lost
Three places candidates and time slip away.
Nobody sees the same status.
Several branches, several recruiters: who handles which candidate, what's open, who follows up? Without one shared view you get double approaches, idle time and lost candidates.
Status blindnessFollow-up and timesheets depend on people.
Missing documents, replies, timesheet collection: it works as long as the right person remembers. Holiday or sickness means standstill, expensive in a candidate-driven market.
Person-dependentWhat changes
From intake to disposition, without the gap.
Intake → ATS, no retyping.
An application from a form, WhatsApp, portal or email is recognised, classified, assigned to the right branch and recruiter, and created cleanly in your ATS. The applicant gets an instant acknowledgement.
- All channels into one intake path
- Auto-assignment branch + recruiter
- Instant acknowledgement to applicant
One status, all branches.
A live view of every candidate and vacancy, shared across all branches, in the tools you already use (Microsoft 365, Teams). No parallel system, no training.
- Candidate status end-to-end
- Branch filter + ownership
- No double approaches
Follow-up and timesheets on their own.
Automatic reminders for missing documents, escalation on delay, structured timesheet collection instead of shouting and Excel. Every step in an audit log.
- Auto follow-up + escalation
- Timesheet flow
- Audit log per step
Key numbers
4–6wkto first process live
1intake instead of many channels
100%intakes with status & owner
−50%manual sorting work
Questions
Common questions
01Do we need to switch our ATS (zvoove etc.)?
No. We integrate with the ATS and CRM you already have. The value is in the clean intake and the status around it, not in replacing your core system.
02Does this work with a career portal and WhatsApp applications?
Yes. Form, career portal, WhatsApp and email PDF all run into one intake path, automatically classified and assigned to the right branch.
03How fast do we see something?
First process live in 4–6 weeks. We start with the intake that costs the most time today, then expand step by step.
04What does it cost?
Setup as a fixed price, typically 6,900–24,000 EUR depending on scope, plus monthly operations. We start with one process to prove the ROI before expanding.
05Does the data stay in the EU?
Yes. Self-hosted in the EU/Germany, GDPR-compliant, DPA under Art. 28, no vendor lock-in. Code and documentation are yours.
Next step
Which intake costs you
the most time right now?
Two sentences are enough — where applications or hours get stuck today. We come back within 24 hours with a concrete first step.